The Do’s and Don’ts of Digital Employee Experience (DEX) Tool Deployment

The Rise of Digital Employee Experience Tools

Digital Employee Experience (DEX) is grabbing a lot of headlines these days, and for good reason. Employers increasingly recognize that investing in high-quality digital experience monitoring solutions is essential to enhancing productivity, reducing support costs, and improving end user experience.

In our opinion, the demand for digital experience monitoring tools continues to accelerate as organizations recognize their importance in attracting and retaining top talent. According to Gartner®, “By 2026, 50% of digital workplace leaders will have established a DEX strategy and tool, up from 30% in 2024.”^[1]

Download your complimentary copy of the Gartner Magic Quadrant™ for Digital Employee Experience Management Tools today.

Here’s the catch: We believe investing in DEX management tools isn’t automatically successful because not every digital employee experience platform and strategy is of the same caliber. Selecting and implementing DEX software successfully requires careful planning and execution.

Based on insights from our work with hundreds of organizations, we’ve compiled this practical guide to help you navigate the complexities of deploying DEX management tools.

DO: Align DEX Software Initiatives with Business Objectives

Why it matters: DEX software implementations that align with broader business goals demonstrate clearer ROI and receive stronger executive support.

• Identify specific business metrics that DEX software can influence, such as reduced support costs, improved employee productivity, or enhanced security compliance and patch management.
• Create a business value framework that translates technical improvements into business outcomes.
• Regularly report on progress using metrics that resonate with business stakeholders.

DO: Deploy DEX Software for Automated Remediation

Why it matters: Organizations that limit DEX software to digital experience monitoring and reporting miss out on their most powerful capability: automated remediation.

• Provide access to digital experience monitoring solutions for first-, second-, and third-line support engineers
• Configure automated remediation policies for common issues
• Implement proactive synthetic testing to identify and resolve problems before they impact end user experience
• Leverage real-time monitoring (every 3 seconds) to enable immediate issue detection and response

DO: Involve Cross-Functional Teams Early

Why it matters: Digital employee experience tools impact multiple departments and require broad support for successful implementation.

• Form a DEX steering committee with representatives from IT, security, HR, and business units
• Conduct stakeholder interviews to understand specific needs and concerns
• Create joint ownership models where appropriate
• Develop a communication plan that addresses the interests of each stakeholder group

DO: Take an Incremental Approach

Organizations that try to implement everything at once often face resistance and fail to demonstrate early value.

• Start with high-visibility, low-complexity use cases that can demonstrate quick wins
• Develop a phased roadmap with clear milestones and success criteria
• Celebrate and communicate early successes to build momentum
• Continuously gather feedback and adjust implementation plans accordingly

DO: Focus on the Complete End User Experience and Journey

Digital employee experience tools are most effective when they address the full spectrum of employee interaction with technology.

• Map employee journeys across different personas and work styles
• Identify digital friction points in common workflows
• Ensure DEX software integrates with all critical applications and services
• Deploy capabilities that enhance the end user experience regardless of desktop, app, or locations

DON’T: Treat DEX as Just Another Monitoring Tool

Why it matters: Organizations that view DEX solely as a monitoring solution miss the opportunity to transform IT operations and end user experience.

• Expand beyond monitoring to include actionable insights, automated remediation, and patch management
• Link DEX software metrics to employee satisfaction and productivity outcomes
• Use DEX software to drive cultural change toward more proactive IT support
• Leverage data to inform strategic decisions about technology investments

DON’T: Limit Digital Employee Experience Tools to IT Management

Why it matters: Digital workplace management tools confined to a small group of IT managers never realize their full potential for improving end user experience.

• Democratize access to DEX capabilities across support teams
• Create self-service portals for employees to access relevant DEX insights
• Share DEX data with business leaders to inform digital workplace management strategies
• Train IT support staff to use DEX software as part of their daily workflow

DON’T: Neglect Change Management

Why it matters: Even the best DEX software implementations fail without proper change management and user adoption strategies.

• Develop comprehensive training programs for IT staff and end-users
• Create internal champions to promote digital employee experience tool adoption
• Communicate the benefits of DEX tools in terms that resonate with different stakeholder groups
• Provide ongoing support and education as new features are deployed

DON’T: Focus on a Single Type of Desktop or Application

Why it matters: The modern IT environment spans multiple device types, applications, and employee locations, and DEX strategies must reflect this reality.

• Implement DEX solutions that support heterogeneous environments
• Ensure coverage across physical, virtual, and cloud workspaces
• Integrate with both Microsoft and non-Microsoft collaboration tools
• Support both traditional and modern application delivery methods

DON’T: Overlook Integration Capabilities

Why it matters: DEX tools must integrate with existing systems to provide comprehensive visibility and automated remediation capabilities.

• Evaluate integration capabilities with service management tools like ServiceNow
• Ensure compatibility with endpoint management solutions like Microsoft Intune
• Verify support for your VDI/DaaS platforms
• Test integration with collaboration and communication tools

Getting Started with Your DEX Software Implementation

As you plan your DEX management tool deployment, remember that the most successful implementations balance technical capabilities with organizational readiness and change management.

Start by assessing your current state:

• What are your most critical end user experience pain points?
• Which metrics would indicate success for your organization?
• Who are the key stakeholders who need to be involved?
• What integrations will be required for comprehensive coverage?

Once you have answered these questions, you can develop a phased implementation plan that delivers early wins while building toward comprehensive DEX capabilities. In addition, organizations should consider establishing centralized ownership for DEX capabilities and educating and hiring as necessary to meet their needs.

Ready to discover how ControlUp can help you implement an effective DEX strategy that collects the data, connects the dots, and corrects the course?

Schedule a demo today.

^[1] Gartner® Magic Quadrant^™ for Digital Employee Experience Management (DEX) Tools, Dan Wilson, Stuart Downes, Tom Cipolla, Autumn Stanish, Lina Al Dana, 10 January 2025.

GARTNER is a registered trademark and service mark of Gartner, Inc. and/or its affiliates in the U.S. and internationally, Magic Quadrant is a registered trademark of Gartner, Inc. and/or its affiliates and is used herein with permission. All rights reserved.

^*Gartner does not endorse any vendor, product, or service depicted in its research publications and does not advise technology users to select only those vendors with the highest ratings or other designations. Gartner research publications consist of the opinions of Gartner’s research organization and should not be construed as statements of fact. Gartner disclaims all warranties, expressed or implied, with respect to this research, including any warranties of merchantability or fitness for a particular purpose.